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Understanding the Media & Public Access Libraries 

We often get a lot of questions surrounding the media and asset libraries available within GreenRope. PDFs, videos, documents, and images play a critical role in business. From the photos you use for marketing and communication, to the PDFs and DOC files used for sales and contracts, keeping these files is available and organized is crucial as you grow and continue to build your brand. Your GreenRope Media Library is the answer. Upload and manage all your files into one database. Take things a step further by creating a public asset library to showcase specific PDFs on your website for visitors to preview and download. 


The difference between the Media Library and the Asset Library

The difference between the two is internal vs external. Your account’s media library is for internal storage purposes. Use it to host and manage all your files across multiple departments all in one place. The Asset Library is a showcase of specific PDF files you want to be made available for public download and consumption on your website or landing pages.


Types of files that are compatible with your GreenRope media library 

  • Images: JPG, PNG, GIF
  • Documents
  • Articles
  • Videos: YouTube or Vimeo IDs
  • And more!

Easily upload multiple files at once by browsing your computer or using the drag and drop method of uploading. 



Benefits of using the Media Library

In addition to hosting files, the media library allows you to customize and limit file visibility ensuring that only the specific people you want to see those images can do so. Add password protection to files in order to view them outside the system in a secure fashion. 

When you upload a file into your library, we host it on our servers, which means each file gets a direct link used to view and download it. Each file will have a direct, public download, and bitly link option available for the duration of its existence in your account. This makes it that much easier to share your files through emails or to be used on websites and landing pages. 


Benefit of the Public Access Library

Create a customized showcase of previewable and downloadable PDF files. Create different libraries for different purposes, examples: ebooks, case studies, cheat sheets, whitepapers, etc. Keep site visitors informed while implementing a strong lead generation strategy by requesting contact information as fair trade for the downloadable content. 



Customize your library content descriptions, previews options, background images/colors, redirecting to personalized thank you pages, triggering drip campaigns, and so much more. Once created, the iframe code provided can be used to place the Asset Library anywhere on your public website. Need help with your site or landing page? Contact our Creative Design team



Organizing and customizing your files

Organize your Media library by creating custom folders and identify group visibility. Files and folders can be group specific or shared across all groups to increase accessibility between departments. Further personalize your files with custom direct links. 

When creating a public access library there are a few additional options for PDFs include: 

  • A public, trackable, download link (files must be public to be accessible in public access library) 
  • Set up password protection for file downloads
  • Activate workflows when documents are downloaded
  • Track the number of views and downloads for each PDF



You no longer need to have your files across multiple systems or software, GreenRope’s complete CRM is designed to make your life easier with our all-in-one platform that allows you to work smarter, not harder.  However, if you ever have any questions or concerns about any of the robust library features please do not hesitate to reach out to our Support Team at your convenience, they are available 24/7 and look forward to hearing from you. 



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